Virtual Meeting Request

Click here for details on Meeting Protocol's Development, Planning & Operational Activities for Virtual Meetings

Fields marked are required
Unless noted, all dates are in mm/dd/yyyy format. For example, today is 04/19/2024

Client Info:

First Name

Last Name

Office Phone

Job Title

Company

General Details:

Attendee Estimate

Preferred meeting date

Click here if you would like to host the meeting on multiple dates

Additional meeting dates

Meeting Start Time

Logistics:

We do not recommend any single meeting to be longer than 4 hours

Meeting duration

Please indicate the approximate number of presentations to be given during the meeting.

Presentation count

Options and Reporting:

Indicate which of the following reports you will require post-meeting

Polling/Surveying

Participant Report

Chat Log Reports

Audience Response Reports

Other Reports

Wants report other description

Attendee Information

Use the button below to add participating countries and number of attendees from each country

Presenter Information:

Use the button below to add participating countries and number of Presenters from each country

Will presenters dial in from one location or multiple locations?

One Location

Multiple Locations

Would you like to find out how to extend the life of your meeting and give your participants on-demand access to presentations and training certifications? Yes, please send me information on the VMT (Virtual Module Training) Platform.

Meeting Protocol Worldwide Development, Planning & Operational Activities
Create Virtual Meeting Room - branding / customization of VM room	Includes: creation of custom sponsor meeting room log-in secure participant tracking and log-in screen electronic signature compliant with FDA 21 CFR Part 11 requirements
MPW Moderator Services	Includes: development of housekeeping slides presentation upload and managemen audience response polling archiving conference call management participant tracking question and answer moderation as needed chat log moderation
Meeting Planning Activities	Includes pre-meeting agenda design collaboration timeline development and tracking custom invitation creation and distribution online registration development registration tracking and follow up status reports as requested communication of technical instructions support for participants coordination of speaker training and rehearsal advance speaker support
Standard Meeting Reports	Includes participant log-in and participation report audience response polling data report chat log
Connection & Communication Activities
Audio and Online Access	Includes costs associated with Web and conference line access
Optional Items:
Audience Response	Includes conversion and uploading of polling questions realtime management of open/close poll compilation of polling results data
Archiving File	Includes audio and video recording (slides and audio overlay)
Editing Archive File	Includes post-meeting editing of audio/video files and conversion to .wmv
Editing / extracting individual presentations and creating separate downloadable files	Includes editing archive into navigational files by presentation
Hosting Archive File	Includes secure hosting of archive file password protected access
AdHoc additional reporting	Includes any reporting requested outside of standard reports above
Optional Items Not Included in Standard Budget *These items may be added upon request	pre-meeting survey creation, distribution and reporting HTML email newsletter blasts to generate interest post-meeting survey

Additional Information:

Virtual Meeting Request

Virtual Meeting Pricing Inclusions